Loras College - Automating Report Delivery for Enrollment, Retention, Finance, and Compliance

About: Loras College is a private Catholic college with 1,300 undergraduate students.

• Challenge: Faced with a dip in retention, Loras College’s CFO and VP of Enrollment Management needed a fast, centralized enrollment and revenue report. However, the report required data from several platforms and offices, and obtaining that data required a cumbersome sequence of SQL queries, conversations, and manual updates. Additionally, the report was only available in a one size-fits-all format, restricting its utility for each individual decision-maker. Compounding the problem, the department was short two of its usual five FTEs.
• Solution: Loras built workflows in Rapid Insight that automatically gather data from the student information system and other campus sources. The workflows include a predictive model that forecasts enrollment and revenue for coming terms. The data exports to an intuitive, customizable dashboard, equipping the CFO, VPEM, and other stakeholders to view the data in whichever format best enables them to make decisions.
• Impact: The weekly enrollment report, which formerly required 4 hours of convoluted SQL queries, now takes only fifteen minutes to create. Based on the success Loras had using Rapid Insight for its weekly enrollment reports, Loras expanded its use of Rapid Insight to IPEDS (which now takes less than three hours per submission cycle) and more than fifty other reports.

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